Managed Service
Data Governance
Clear ownership, permissions, and structure across every system your organization runs on.
How we work
Scattered data, inconsistent permissions, and no clear ownership create operational risk and slow your team down. We bring structure to your cloud storage, SaaS platforms, and internal systems so data is findable, owned, and protected. Shadow data accumulates over years. Permissions drift from individual hires and departures. We audit what exists, assign ownership, clean up what's outdated, and put policies in place to keep things clean going forward.
Capabilities
We draw from these depending on your environment.
- Cloud storage audit & cleanup
- Data ownership assignment
- Permission & access review
- Retention policy implementation
- Data classification
- Search & discovery optimization
- Duplicate & shadow data removal
- Ongoing governance monitoring
Is this right for you?
A good fit if finding the right file takes too long, or you are not sure who can see what.
- Growing businesses with years of files spread across Google Drive, SharePoint, Dropbox, and personal accounts
- Teams where former employees or contractors may still have access to shared folders
- Businesses that need to show where sensitive data lives for a client, audit, or privacy request
How we approach it
A consistent methodology built around minimizing disruption and delivering measurable results.
Audit
We catalog everything: drives, buckets, SaaS data stores, shared folders. Who owns what, who has access, what's duplicated, what's stale. Most audits surface surprises.
Organize
We restructure storage around how your team actually works: clean folder hierarchies, consistent naming, clear ownership, and permission models that map to roles, not individuals.
Govern
Ongoing monitoring ensures permissions stay aligned as people join and leave, retention policies are enforced, and data doesn't drift back into chaos.
What a typical engagement looks like
We start by cataloging where your data actually lives: shared drives, personal drives, SaaS tools, and cloud storage. For each location we record who owns it, who can access it, and what is duplicated, stale, or overshared.
Then we reorganize around how your team works, with clear folder structures, owners for every area, and permissions based on roles rather than individuals. Retention rules and a simple classification scheme keep it that way, and ongoing reviews catch permission drift as people join and leave.
What you get
One authoritative place to find everything, no more hunting across drives
Clear ownership for every file, folder, and system
Permissions aligned to roles, not individuals, and cleaned up on offboarding
Audit trails that satisfy compliance requirements
Data Governance: common questions
What is data governance for a small business?
It means knowing what data you have, where it lives, who owns it, and who can access it, and keeping that under control as the business grows. For a small business it is mostly practical: organized shared drives, sensible permissions, and old data cleaned up.
How do we find out who has access to our files?
Start with an access review of every shared drive and folder. Google Workspace and Microsoft 365 both have admin reports that list external sharing and permissions. We run that review, flag anything overshared, and fix it.
Do we need a data retention policy?
If you handle client, health, financial, or employee data, yes. A retention policy defines how long each type of data is kept and when it is deleted, which reduces risk and is often required by contracts, regulations, or cyber insurance.
Will reorganizing our files disrupt the team?
It should not. We plan changes with your team, move content in stages, and keep links working wherever possible. Most people notice only that things became easier to find.
Ready to move forward?
Let's talk about your environment.
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Ready to get started?
Thirty minutes is usually enough to understand your environment, identify the biggest gaps, and sketch out what working together would look like.